FAQ

Applications must be made through the website (from the course page or from the general form).

Once you have submitted your registration, we will verify the availability of the course and send you further instructions by e-mail. Always wait for our response before making any travel arrangements. If the course is not available (not confirmed or fully booked), we will offer you some alternatives.

When a session is open for enrolments, it means it has not reached a sufficient number of participants yet, and/or we are waiting for the Trainers’ and classrooms’ availability to be confirmed.

Please be aware that the Academies do not have full control over the activation of a session, as we cannot foresee when the minimum number of registrations is reached.

You may, nevertheless, proceed with the enrolment through the registration form (free and non-binding). We will register you within our system and, by evaluating the status of the course, we will get back to you promptly.

Participants can use other funding or decide to privately cover the course fee.

You have three options:

• Register for the course — Once you register, we will check its availability and send you further instructions by email. If the course is not available (either not confirmed yet or already fully booked), we will offer you suitable alternatives.
• Create a favourites profile — Add courses, topics, or locations to your favourites and receive weekly email notifications about their confirmation status and availability.
• Chat with us — Contact our team directly via chat, and we’ll find together the most suitable option for you.

While some trainings are recommended for professionals with specific roles (Teachers, Administrative Staff, School Principals and more), we also have a great selection of cross-curricular options for those who aren’t looking for a role-specific course.

Most of our courses are suitable for participants with a B1 English level, to ensure participants can fully benefit from the experience.

However, we also offer a range of sessions on popular topics delivered in simpler English, supported by simultaneous translation tools and similar techniques (dedicated catalogue).

In addition, we offer language courses (English and more), which are also eligible for Erasmus+ funding.

Upon request and course fee payment, the Academy can provide an Invitation Letter. For any information about your VISA, you can check the official Foreign Ministry website.

If your VISA is denied, you must send us a written refusal from the Authority with the reason for the denial.

Cancellations due to VISA refusal communicated at least 4 weeks from the course start allow the Host Academy to refund the total amount paid less €150.00, as administrative fees. Cancellations communicated less than 4 weeks before the beginning of the classes are not eligible for any refund.

You are not required to bring any legal documents to the Academy. However, we recommend you check with your National Embassy if any are needed for your trip in the host country.

The total amount to be paid is the one shown in your registration form. We do not charge extra enrolment fees or any other additional costs.

The course fee includes 5 days of lessons (Monday to Friday – 5 hours/day), and cultural activities according to what is indicated on each location’s webpage.

Furthermore, you will have access to several of our 40+ online courses to explore new areas of interest.

The additional €60.00 fee is applied to all enrolments submitted with less than 8 weeks’ advance from the course starting date.

The course fee payments are to be made directly to the Hosting Academy via bank transfer. Payment details will be shared in the course booking confirmation message.

Some Academies are also set to accept payments via credit card.

The general deadline for payments is 15 days from the booking confirmation date. No advance payment is requested in case your course is not available.

Each Academy is to be considered an entity on its own, with different details and OIDs. Here you can discover all our OIDs and fiscal data.

Yes, from 2025, Erasmus+ course providers must be based in the same country where the course is delivered, and, as a network of independent Academies that have shared quality standards, we fully comply with these requirements.

This is clearly reflected in the invoice, the certificate issued to participants after completing the course, and any other documentation you will receive.

Yes. If participants choose two one-week courses in the same location and in consecutive weeks, these will be counted as a single course for documentation purposes.

At the bottom of each course page, you will find a section that allows you to select one of the confirmed dates and locations for the starting week of your course and easily see which confirmed dates are available in the same location the week before and the week after.

When filling out the enrolment form for the first-week course, you will also find the option to “Select the second-week course (optional)” and combine them. The discount of €140 for a two-week course is automatically applied in the enrolment form.

Yes, we offer shorter, intensive course formats for those with limited time. These courses focus on key topics and practical skills within a condensed schedule. Browse the options here: 3-day courses.

Yes, we provide all-inclusive courses that combine training, accommodation, and additional services for a more convenient experience. Explore the available packages here: all-inclusive courses.

A minimum attendance of 80% of the classes is required to receive the Certificate of Attendance. While it is not recommended, we confirm that missing one lesson is possible.

Please make sure to communicate your absence to the instructor.

Each Academy has different classrooms with different capacities. On average, classes can welcome from a minimum of 5 participants to a maximum of 20 participants.

Classes take place in the morning or afternoon, at the Academy’s discretion. The final schedule is usually available about two weeks before the beginning of the classes.

Once everything is settled, participants will be contacted by email and sent all the specifics needed (including the possible need to bring electronic devices such as laptops or tablets).

The programme published on the website is a tentative schedule.

It may differ significantly depending on participants’ requests, and changes may be made at the discretion of the trainer: if you want to discuss a specific topic, you should indicate it at least 4 weeks in advance, as the definitive schedule will be sent 2 weeks before the course.

Most of our Academies regularly operate during National Holidays as well, leading to no changes in the schedule.

In case the Academy closes for a National Holiday, participants will be notified in advance, and the lessons missed will be recovered with intensified classes during the rest of the week.

All participants who attend at least 80% of the classes will get a Certificate of Attendance at the end of their course.

Participants are usually allowed to change course, location, or dates without incurring an administrative fee.

Exceptions may apply for last-minute changes or for repetitive changes.

Please note that prices may differ based on the location. If you intend to change to a more expensive Academy, you will be required to pay the difference.

Requests must be presented to the email address [email protected] and are at the provider’s discretion.

Please note that you have the flexibility to change the names of the participants at any time.

If the minimum number for a class is not reached, we will propose another suitable solution.

As we know how important it is to interact with participants from other schools during Erasmus+ mobilities, we strive to avoid courses with fewer than four participants.

Cancellations must be notified by e-mail.

If you are forced to cancel your course attendance due to unforeseen issues, you may consider the following options:

• Re-scheduling to any of our courses in any Academy within the next months and without any additional costs.
• Letting any other colleague take your place and use the already paid fee without any additional costs.

Otherwise, if these options are not suitable, these are our refund policies:

• For cancellations communicated more than 4 weeks before the start of the course, the Host Academy will retain 30% of the course cost.
• For cancellations communicated less than 4 weeks before the start of the course, the full amount will be retained.

The course fee also includes cultural activities. Further information is available on each location’s webpage.

Some of our locations have partnerships with local hotels, accommodation providers, or dedicated booking platforms: the larger the Academy, the more options tend to be available. Where applicable, this preliminary information is indicated on the location page.

Full details on the available options are sent together with your booking confirmation.

Yes, we offer school visits to give participants the opportunity to observe real classrooms, explore teaching practices, and exchange ideas with local educators. Discover the available options here: school visits.

Yes. Europass Teacher Academy courses are eligible for Erasmus+ Key Action 1 funding, as part of staff mobility activities for teachers, school leaders and other school education staff.

If your school has already received Erasmus+ funding, you can complete the enrolment form directly from the course page. If your school is still preparing the application or waiting for the grant results, we recommend contacting us before enrolling, so we can help you find the most suitable course, date and location.

You can also read our blog article The Erasmus+ Programme: A Step-by-Step Guide or follow our free online course, The Erasmus+ Programme Made Easy, to better understand how Erasmus+ funding works.

Teachers, school leaders, administrative staff, students and other members of educational organisations can take part in Erasmus+ activities, but they usually participate through their school or organisation, not as individual applicants.

Schools and educational organisations from EU Member States and third countries associated with the Programme (such as Iceland, Liechtenstein, Norway, North Macedonia, Serbia and Türkiye) can fully participate in Erasmus+ opportunities. Organisations from other countries may also take part in specific actions, depending on the rules of each call. The UK and Switzerland are expected to become third countries associated with the Programme in 2027, according to the latest official Erasmus+ information.

To check the eligibility of your country and the opportunities available, always refer to the official Erasmus+ Programme Guide or contact your National Agency.

For KA1 mobility projects, Erasmus+ funding can support different cost categories, including travel, individual support, course fees, organisational support and, where relevant, inclusion support or other specific costs.

For teachers and school staff attending a training course abroad, this means that the grant can contribute to the course fee, travel and subsistence costs, according to the funding rules set by the Erasmus+ Programme Guide and your National Agency.

Europass Teacher Academy courses are eligible under Erasmus+ Key Action 1 staff mobility. However, the final grant amount and budget rules always depend on your approved Erasmus+ project.

Erasmus+ funding applications must be submitted by schools or organisations, not by individual teachers. This is because Erasmus+ projects should be connected to the needs and development goals of the whole institution.

In general, your school will need to:

• create an account on the official Erasmus+ platform;

• register the organisation and obtain an OID number (the Organization ID);

• prepare the project proposal;

• submit the application online before the official deadline.

If you are new to Erasmus+, you can start from our Erasmus+ Step-by-Step Guide or follow our free online course The Erasmus+ Programme Made Easy.

It depends on the type of project you’re interested in. Even though Erasmus+ deadlines are updated every year, usually they are in February for Key Action 1 (KA1) and in March for KA2. You can find them all at the Erasmus+ funding deadlines.

If your main goal is to organise mobility activities abroad for teachers, school staff or pupils, you should usually look at Key Action 1 (KA1).

For schools with little or no Erasmus+ experience, a KA1 short-term project is often the easiest starting point. It allows your organisation to plan a limited number of mobilities with a lighter application process. If your school wants to organise mobilities regularly over several years, Erasmus+ Accreditation may be a better long-term option.

If your goal is to create an international cooperation project with partner organisations, then you should look at Key Action 2 (KA2).

Usually, around 4 months after the deadline, your National Agency will communicate its evaluation. Your project will receive a score according to the official award criteria, and if your proposal gets funded, you’ll be able to start working on it around 2 months later.

If you plan to apply for the Erasmus+ grant or you are still waiting for grant results, please do not complete the enrolment form yet — you may get in touch with us through our contact form or by e-mail if needed.

Erasmus+ Accreditation is a long-term framework for schools and organisations that want to organise KA1 mobility activities on a regular basis.

To apply, your organisation must present an Erasmus+ Plan, explaining how international mobility will support the development of your school, staff and learners. Once accredited, your school can access KA1 funding through a simplified procedure, without submitting a full project proposal every year.

⚠️ Please note that Erasmus+ Accreditation is valid until the end of the current Erasmus+ programme period in 2027. Existing accreditations will not be automatically renewed for the next programme period, so schools and organisations wishing to remain accredited will need to apply for re-accreditation, probably in the first half of 2027.

Our Academies do not offer job-shadowing within our courses.

However, we are willing to help teachers in their research for an appropriate school to host them. To benefit from our assistance service, we kindly ask you to complete the following request form.

Otherwise, for autonomous research, you may join our Erasmus+ Partnerships Made Simple platform.

The Academies offer the possibility to organise courses for students as well. You can visit our dedicated Europass Student Academy webpage for more info.

Yes. If your school has included an Invited Expert activity in its Erasmus+ project, Europass Teacher Academy can help you find a qualified trainer to deliver tailored training directly at your school.

We work with an international network of experienced trainers across Europe, covering a wide range of educational topics. Our course catalogue can be used as a starting point to identify the training area that best matches your school’s needs.

Once the topic is clear, our team can help select the most suitable expert and design an on-site training experience for your staff. Please reach out to [email protected] to better discuss your needs and check the availability.

We offer an extended range of self-paced online courses. Please check our Online Courses Catalogue.